The Governance Operating System for Australian Strata
Stop chasing approvals. Start proving them.
PropOrdo keeps every maintenance request, quote, approval and invoice in one record. When the committee asks who signed off on the roof repair, you open the job instead of searching three inboxes.
Built in Australia • No lock-in contracts • You own your data • Audit trail on every action
One system that keeps everyone aligned, without the admin overhead.
Built for everyone involved in your property
Owners Corporations
See what's been approved, by whom and why, without waiting for someone to send an update.
Strata Managers
Check every building from one screen, and stop rebuilding the story from old emails when someone asks.
Building Managers
Keep jobs, vendors and approvals moving without the back-and-forth of calls and texts.
Most strata admin lives in someone's inbox
The decision is buried in an email thread
Approvals are spread across inboxes, WhatsApp groups and spreadsheets. When someone asks what was agreed, you start digging.
Nobody can see what's waiting on whom
Committee members ask for updates, managers chase vendors, vendors chase approvals. The status lives in someone's head.
Invoices arrive without the story behind them
The quote is in one email, the photos are on a phone and the approval is in the minutes. Matching them up takes longer than the job.
When a call is challenged, it's personal
Committee members are volunteers. If a repair or levy is disputed, they're the ones explaining it, usually from memory.
The history leaves with the person
Managers move on and committees change at the AGM. Whatever they knew goes with them.
Chasing becomes a job in itself
Follow-ups, rework and vendor confusion eat time every week, and none of it shows up as a line item.
See it first
See PropOrdo run a real job, start to finish
Book a demo and we'll take a work order from request to sign-off, then show you how your team would use it day to day.
Bring your questions about how your building runs.
- Free to start
- No lock-in contract
What you'll see
- A job from request to sign-off
- Quotes, photos and approvals on one record
- The audit trail behind every decision
- PropOrdo AI answering from your records
Why email, portals and spreadsheets don't hold up
They're fine for talking. They're not built to prove anything.
No fixed record
Messages get deleted, forwarded out of context or lost when a mailbox closes.
The proof lives somewhere else
Photos, quotes, certificates and votes sit on the job they belong to, one click from the approval.
Nobody is clearly accountable
Who approved what, and on what information? In a thread, that takes detective work.
Every job is handled differently
Free-form messages mean every job takes its own path. A defined workflow keeps the steps the same.
Disputes turn into reconstruction jobs
Rebuilding a decision trail under pressure is slow and stressful. A live record needs no rebuilding.
Every report starts from scratch
Meeting and audit packs mean pulling records from several places. Here they're already in one.
How a job moves through PropOrdo
Raise the job
Log a maintenance request, approval, incident or project. It has an owner from day one.
Bring in the right people
Invite managers, committee members, owners and vendors. Each one sees only what their role allows.
Attach the proof
Quotes, site photos, certificates and conversations go on the job itself, not into someone's inbox.
Approve and close
Votes and approvals are time-stamped and tied to a person. The audit trail builds itself.
Everything that you need in one simple system
Explore how every part of your operation connects seamlessly.
Every job has an owner, a status and a record
Governed Workflows
Run maintenance, incidents, approvals, and projects with built-in accountability and full traceability.
Clear Task Ownership
Know exactly who is responsible, what’s pending, and what’s completed — without chasing updates.
Decisions Stay in Context
Discussions, approvals, and evidence remain attached to the work — not lost in inboxes.
Complete Audit History
See who did what, when, and why — with full supporting evidence.
For committees weighing the cost
What is admin costing your building?
Chasing approvals, redoing paperwork and untangling invoices all cost money, and it rarely shows up as a line item.
The ROI calculator turns it into a number you can put in front of the committee.
- A number to take to your next committee meeting
AI that only reads your records
Ask a question and PropOrdo AI answers from your own workflows, documents, decisions and financials, with the source records attached, so you can check every answer.
Summarise
Turn long threads into summaries the committee will read.
Explain
Put a quote or status into plain English for owners.
Verify
Check claims against the quotes, photos and approvals on file.
Recommend
Suggest next steps based on how similar jobs were handled before.
Detect Anomalies
Flag inconsistencies and unusual patterns early.
Draft
Prepare meeting notices and reports from the record.
Search
Ask in plain language, get answers with the records behind them.
What our users say
Jessica M
Strata Manager
We reduced approval follow-ups dramatically. Every quote, photo, and invoice now sits in one traceable workflow. Disputes have dropped because everything is documented.
Tom L.
Building Supervisor
The AI summaries alone save us hours every week. More importantly, we’re no longer searching through inboxes to prove what was approved.
Emily R.
Owners Corporation Chair
For the first time, our committee feels protected. If decisions are questioned, we have a complete, time-stamped record.
Governance, security and control by design
Every action logged
User, timestamp and linked evidence, recorded automatically.
Access by role
Everyone sees only what they're authorised to see.
Permanent, searchable history
Every action, comment and document is time-stamped and searchable.
Records for audits and disputes
Structured records protect the people who made the decision.
Questions people ask before they book
Can't see yours? Ask us at the demo.
What happens in the demo?
We take a work order from request to sign-off: quote, approval, invoice, audit trail and AI summary. You see it the way your team would use it, and can ask about your own setup.
How much does it cost?
You can start free. The pricing is tailored to your building's size and needs. No lock-in contracts, ever.
Do I have to sign a contract?
No. You can start free, and there's no lock-in contract.
Who owns the data?
You do. Your records stay yours.
Who can use it? Do vendors need accounts?
Owners, committee members, managers and vendors are invited with a role that controls what they can see and do. Vendors can submit quotes and evidence without an account or login.
What does the AI use to answer questions?
Only your own structured records: workflows, documents, decisions and financials. It answers from those and points you to the records behind the answer.
Is PropOrdo built for Australian strata?
Yes. It's built in Australia for the way strata schemes and owners corporations actually run.
Get started
Next time someone asks who approved it, be ready
Start free, or book a demo and we'll show you around.
- Free to start
- No lock-in contract
- Your data stays yours