Introduction

Managing keys, fobs, and remotes is a constant headache in apartment building management. When access control is managed in a separate, siloed system, it’s hard to keep building records up to date. Integrating digital keys and access control with your property management software provides a seamless, secure, and transparent way to manage who enters and moves through your building.

Understanding the Topic

Access control refers to the digital systems that manage entry to the building, lifts, and common areas. In strata management, integration means that when a resident moves out, their fob is automatically deactivated in the system based on the resident data. It also allows for 'digital keys' to be sent to smartphones for temporary access for guests or contractors.

Common Challenges in Apartment Management

Traditional access management is often:

• Outdated: Using physical master keys that are easily lost and expensive to replace.
• Insecure: Having hundreds of 'active' fobs in the hands of former residents or short-term rental guests.
• Manual: The building manager manually typing names into a standalone PC in a basement office.
• Opaque: Having no audit trail of who used which door and when.

Best Practices for Managing This Issue

To modernize your building's security:

• Sync with the Strata Roll: Use property management software that links access rights to current owner and tenant records.
• Implement Mobile Access: Allow residents to use their phones as 'digital keys' via the resident portal.
• Automate Deactivation: Set fobs to expire automatically on the tenant’s move-out date.
• Use Time-Limited Access: Give contractors 'digital keys' that only work during their scheduled maintenance window.

How Technology Can Improve This Process

Property management software provides a single source of truth for building access. A property management dashboard allows the committee to see security logs alongside maintenance tracking and financial management data. AI can help by detecting security anomalies, such as a fob being used to access multiple floors in a short period. This digital approach ensures a complete audit trail for every entry point.

How PropOrdo Helps Solve This Problem

PropOrdo brings building operations and security together. Our platform is designed to integrate with modern access control systems, allowing you to manage fobs and digital keys directly from your dashboard. We maintain a secure audit trail of all access events, providing ultimate peace of mind for the committee. With PropOrdo, you can make your building more secure and more convenient at the same time.

Conclusion

Security shouldn't be a separate chore. By integrating access control into your building management platform, you can protect your community more effectively while providing a modern, frictionless experience for residents. Smart access is the key to a better building.

Request a Demo

Want better control over your building's security? Experience PropOrdo’s integrated dashboard today.